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How To Export Data in Outlook 2016 for Mac

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For Email Exchange accounts with Outlook set up on a Mac platform, you have the option to move your mailbox items like Emails, Calendars, Contacts, and Tasks by Exporting Data in Outlook and saving it as an .olm file type for Mac platform. Exporting Data is useful when you are migrating and when you need to restore files to the latest version of Outlook.

You can also visit this linked guide if you are Exporting Data in Outlook 2016 desktop for Windows. Otherwise, read through this article to learn how to Export Data in Outlook 2016 for Mac.

 

Exporting Data in Outlook 2016 for Mac

In this guide, we recommend saving the file as .olm file type as a compatible format on a Mac platform. Follow the steps below to export your data in Outlook.

  1. Open Outlook 2016 on your Mac desktop.
  2. Go to the Tools tab, then click the Export ribbon option at the top.

    Screenshot of CD Email Exchange Outlook 2016 Export Icon Under Tools Tab
     
  3. Select the folders you wish to export from Outlook in an .olm format, then click the Continue button.

    Screenshot of CD Email Exchange Outlook 2016 Export to Archive File Screen
     
  4. Enter the name of the file and choose the location of the file you wish to save in your computer, then click Save.

    Screenshot of CD Email Exchange Outlook 2016 Export Save As File Type
     
  5. A confirmation message window will appear confirming that the export process is complete. Click the Finish button.

    Screenshot of CD Email Exchange Outlook 2016 Export Complete
 

The next logical step is to import the exported data file in Outlook 2016 for Mac.

IMPORTANT: If you are importing data to a Windows platform, we recommend to convert the .olm data file to a .pst data file type for it to work. Read through this guide to learn how to import data in Outlook 2016 or you can visit our complete list on how to Back up in Outlook in this linked guide.

Please let us know if you need further assistance or if you have any questions. We'd love to help!

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