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How To Import Data in Outlook 2016

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Importing Data is an action in Outlook that allows you to restore and recover files you have extracted from your Mailbox. You can Import Data like Email Messages, Contacts, Calendars, and Tasks that are in your Mailbox.

If you are trying to recover deleted emails in Outlook or OWA, visit the linked guide. Otherwise, you can read through this article and learn how to:

 

Why Import Data in Outlook

There could be several reasons, but users Import Data on Outlook because of:

  • Moving from a different Outlook version and having to access old files and emails.
  • Restoring corrupted files and importing data from an exported data file, or
  • Transferring from one email account to another email account.

We recommend doing timely backups on your Mailbox in case of data corruption and for you to access in future use.

 

How To Import Data in Outlook

Initially, you have an exported data file ready for this step to work. If you haven't, follow this guide to learn how to Export Data in Outlook, then read through the steps below to Import Data in Outlook.

  1. Open Outlook on your desktop and from your Home window, click on the File tab.

    Screenshot of CD Email Exchange Outlook 2016 File Tab
     
  2. Click on Open & Export option, then select on Import/Export.

    Screenshot of CD Email Exchange Outlook 2016 Import or Export Option
     
  3. On the Import and Export Wizard window, select Import from another program or file option and click the Next button.

    Screenshot of CD Email Exchange Outlook 2016 Import From Another Program or File Option
     
  4. Select the Outlook Data File (.pst) option and click the Next button.

    Screenshot of CD Email Exchange Outlook 2016 Data File PST Option
     
  5. Click the Browse button to locate the .pst file and choose from the options below to apply to your imported files, then click Next.
    • Replace duplicates with imported items
    • Allow duplicates to be created
    • Do not import duplicates

      Screenshot of CD Email Exchange Outlook 2016 File to Import Location

  6. Select the top-level folder and ensure that the Include subfolders option is selected, then select the destination of the .pst file to be imported, and click the Finish button.

    Screenshot of CD Email Exchange Outlook 2016 Select Folder to Import Option
     
 

Please let us know if you need further assistance or if you have any questions. We’d love to help!

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